Supplier Vetting & Supplier Compliance Management
Building a robust and compliant supply chain is essential for success in South Africa. Prochain’s supplier vetting and compliance management services empower companies to forge strong, reliable partnerships, ensuring suppliers meet all necessary regulatory and B-BBEE requirements.
Companies generally face quite a few stumbling blocks in terms of managing suppliers due to:
Capacity constraints as processing vendor applications and managing compliance documentation is done manually
Compliance documentation expires and is not actively maintained
Lack of knowledge of the minimum legislative criteria to which suppliers must conform
No or poor visibility on supplier's compliance at the time of placing an order
Lack of understanding capacity and capability of suppliers
How can we help?
By adopting a proactive approach, our supplier compliance management services go beyond once-off checks. We continuously engage with suppliers and service providers to request new and updated regulatory and B-BBEE documentation, ensuring ongoing compliance. Our services entail managing a company’s suppliers or service providers from an outsourced perspective, providing comprehensive support in maintaining their compliance.
VCM, our unique supplier compliance management system further offers a comprehensive approach to supplier compliance by providing:
Cloud-based supplier registration and onboarding portal with a built-in vetting
mechanism
Flagging mechanism to alert suppliers
of expiring or non-compliant
documentation
Compliance reporting /
vetting reports
Automated classification
of suppliers in terms ownership and
locality for the purpose
of spend reporting
Technical Vendor Assessments to determine capability
and capacity
Compliance documentation is rigorously vetted During verification
Why us?
We ensure ongoing legal compliance by continuously engaging with suppliers or service providers to request new and updated compliance documentation.
Among the numerous supplier portals that currently exist, VCM provides a unique and holistic approach to compliance management from the point of onboarding, to vetting and actively managing suppliers’ compliance.
Our platform integrates data from various databases and sources to offer a comprehensive view of a supplier's compliance status.
Our dedicated helpdesk provides hands-on assistance to train suppliers on compliance requirements in South Africa.
Our VCM system and services comply with the POPI Act requirements
Our sources include:
- Companies and Intellectual Property Commission (CIPC)
- South African Revenue Service (SARS)
- Compensation Commissioners (Dept. of Employment and Labour / FEM / RMA).
- SANAS accredited B-BBEE Agencies
- Department of Home Affairs
- Various credit bureaus (XDS, Transunion, Experian etc.)
- Various watchlists & databases
- Southern African Fraud Prevention Service (SAFPS)
- South African Police Service (SAPS)
Our vetting capabilities
South African Companies:
- Company registration for all entities
- Tax compliance
- VAT number
- Bank account verification
- Letter of good standing for workmans compensation
- B-BBEE certificates
- B-BBEE sector affidavits
- Director verifications
- Company credit checks
- Anti-money laundering (AML) / Politically Exposed Persons (PEP) / Sanction- and Adverse media checks
- Technical traceability supplier assessments including financial ratio checks
Zimbabwean Companies:
- Company credit checks
- Company registration
- Tax compliance
- VAT number
- Workers compensation
- Anti-money laundering (AML) / Politically Exposed Persons (PEP) / Sanction- and Adverse Media Checks
- Technical traceability supplier assessments including financial ratio checks
International vetting available on request.
